The loss of data stored on a computer professional can have dramatic consequences for the company. Theft, loss, computer failure, hacking, the origin of the losses is multiple; this is why data backup solutions are essential. Here is an introduction to the tools tailored to your needs and some criteria to choose.
Why save the company’s data?
Data backup preserves the activity of the company, especially in case of computer failure. It also helps to avoid financial losses related to the disappearance of sensitive files or applications (database, customers, financial reports, etc.)
Choose a backup system
It is important to tailor backup solutions for your business needs. The choice is often related to the volume of information to be backed up, and therefore the size of the corporate network.
Backup Speed: The greater the volume of data and the number of users, the greater the speed (frequency) backup is crucial. This is to minimize the loss of information. Beyond 10 users, it is better to opt for an automatic backup system (eg servers)
Reliability of the support and ease of use:
- The life of the equipment should be at the height of the investment. Expensive equipment must be sustainable.
- It is important to check the data sorting mode on the backup media for fast food
- Finally, the management and administration of your backup media should be simple.
Security: The saved data must be encrypted (eg especially if remote backup)
Compatibility: Ensure that your backup solution supports Windows, Apple and Linux (can evolve your IT infrastructure).
Environmental Sensitivity: some “physical” systems (external hard drive, tape drive) are particularly fragile (heat, dust, shocks etc.)
Types of backups: several possibilities depending on the system used: full backup (all files backed up from a hard drive), incremental (backup changed files since the last backup) and differential (copy all the files from the last full or incremental backup )
Data backup systems for small and micro businesses
Backup PCs and external drives
If your company has only a PC, you can schedule backups directly to your computer (see our article on restore points ). You will have parallel regularly backup your data to removable media (DVD, USB drive, external hard drives).
Advantage: If you are mobile, you can back up your data anywhere.
Disadvantages: The restore point does not guarantee the preservation of your personal data. And the “manual” copying data to external media takes time.
Backup to the enterprise server
Install an enterprise server (useful beyond 5 PC) significantly reduces the risk of lost files. The server has a tape drive that performs a daily backup.
Advantages: backups are automatic and secure. You can give your employees access codes to files stored on the server (in the case of a dynamic web server). Material costs are relatively low.
Disadvantages: backups made are not always in real time (data loss risks). The restoration may require technical skills.
Remote data backup
This is a web-based data backup system your computer / network is then connected to a remote server that performs backups is slightly shifted, either in real time (according to the offers of providers).
Advantages: The backup is quasi-synchronous (minimal data loss in case of problems). Online data management (collection, grading) is relatively simple (administrators access codes provided). You can store large amounts of data (1000 GB or more).
Disadvantages: data recovery time from the server can be quite long (in, depending on your internet connection and volume information). In case of interruption of the Internet connection, backups and recoveries are no longer possible. Finally, the cost of the subscription can be high.